PRIVACY POLICY
EDGE 2000 Ltd. (registered office: 1024 Budapest, Keleti Károly u. 9., Hungary; company registration number: 01-09-676510; tax number: 11876054-2-41; hereinafter: the “Data Controller”) is committed to protecting personal data and complies fully with applicable data protection legislation, in particular Regulation (EU) 2016/679 of the European Parliament and of the Council (General Data Protection Regulation – GDPR).
The purpose of this Privacy Policy is to provide clear and transparent information about the processing of personal data carried out through the website encounter.hu.
1. Scope of Data Processing
This Privacy Policy applies to the processing of personal data in connection with registration, participation, communication, invoicing, and the general use of the encounter.hu website.
2. Categories of Personal Data Processed
The Data Controller processes personal data only to the extent necessary for the organisation and delivery of events. This may include, in particular, the Participant’s name, email address, telephone number, billing details, and any other information provided during registration or application.
Where a discounted participation fee is requested, the Data Controller may process documents required to verify eligibility (such as student ID or employment certificates), strictly for verification purposes.
In addition, technical data may be collected during website use, including IP address, browser type, device information, visit timestamps and visited pages.
3. Purpose of Data Processing
Personal data is processed for the purpose of enabling event registration and participation, managing communication with Participants, fulfilling invoicing obligations, and providing information related to the relevant event.
The Data Controller may also use data in aggregated or anonymised form for statistical and analytical purposes in order to improve the operation and user experience of the website.
Personal data shall not be processed for purposes incompatible with those described above.
4. Legal Basis of Data Processing
The primary legal basis for data processing is the performance of a contract between the Participant and the Data Controller. In the case of invoicing and accounting, data processing is based on compliance with a legal obligation.
Processing related to website analytics and performance measurement is based on the Data Controller’s legitimate interest.
Marketing and remarketing-related data processing is carried out solely on the basis of the data subject’s explicit and voluntary consent, which may be withdrawn at any time.
5. Marketing, Advertising and Remarketing
Where consent has been provided, the Data Controller may send information about events, related content and future programmes to the data subject via the provided contact details.
The Data Controller may use online advertising platforms, including social media and search engine-based advertising systems, to display content and advertisements tailored to the interests of website visitors.
For this purpose, the Data Controller may apply remarketing and conversion tracking technologies that record information related to visits to the website. Such data processing activities are carried out exclusively on the basis of prior consent.
6. Use of Cookies
The website uses cookies to ensure proper operation, enhance user experience, and support statistical and marketing activities.
Cookies may be classified as strictly necessary, statistical or marketing cookies. The use of statistical and marketing cookies is subject to the prior consent of the user, which may be modified or withdrawn at any time via the cookie settings.
7. Data Retention Period
Personal data is retained only for as long as necessary for the purposes described above. Data related to event participation is retained following the conclusion of the event in accordance with applicable legal obligations. Billing and accounting data is retained for the period required by accounting legislation.
Documents submitted to verify eligibility for discounted participation fees are deleted immediately after verification.
Personal data processed for marketing purposes is retained until consent is withdrawn.
8. Data Transfers and Data Processors
Personal data is transferred only to the extent necessary for the organisation of events and the operation of the website. Data may be shared with data processors such as invoicing providers, payment service providers, hosting providers and email communication service providers.
The Data Controller ensures that all data processors provide appropriate data protection safeguards.
9. Rights of Data Subjects
Data subjects have the right to request information about the processing of their personal data, to request rectification or erasure of such data, to request restriction of processing, and to object to processing.
Data subjects are also entitled to exercise their right to data portability. Where processing is based on consent, consent may be withdrawn at any time.
10. Remedies
If a data subject believes that their personal data has been processed unlawfully, they may lodge a complaint with the Hungarian National Authority for Data Protection and Freedom of Information (NAIH) or seek judicial remedy before the competent court.
11. Data Security
The Data Controller implements appropriate technical and organisational measures to ensure the security of personal data and to protect it against unauthorised access, alteration or loss.
12. Amendments to This Policy
The Data Controller reserves the right to amend this Privacy Policy. Any amendments shall enter into force upon publication on the website.
13. Language Clause
In the event of any discrepancy between the Hungarian and English versions of this Privacy Policy, the Hungarian version shall prevail.